Alpine Club of Canada

SpringGazette2017

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28 The Alpine Club of Canada Gazette spring 2017 Who can present their interest to be nominated? e process is outlined in the Club's Bylaws. Within 90 days following an Annual General Meeting, the Nomination Committee issues a call through the Club's outreach channels for members to express their interest. ose members must present their qualifications to the Nomination Committee by October 31. e Nomination Committee reviews the submis‑ sions, performs its due diligence and assessments, and reports to the members by February 1. All qualified applicants are per‑ mitted to run in an election. e bylaws can be found online at: www.alpineclubofcanada.ca/bylaws. How does the Nomination Committee come to its recommendation? rough due diligence and analysis, the Nomination Committee members make their selection during the three‑ month window following receipt of a candidate's information. Debate and consensus is the preferred decision‑making method weighted against a skills matrix and the needs of the Board. e Committee reviews each application. e Committee then meets by conference call to ensure each Committee mem‑ ber has enough information to complete a lengthy skills‑matrix assessment of each candidate. Where required, the method of attaining additional information is discussed and agreed among the Committee members. In 2016, for example, the Committee used a variety of methods for each position, including tele‑ phone interviews with candidates, Committee member calls to individual candidates, or group or individual Committee calls to a candidate's references, or other persons who know the candidates. Once the Committee feels it has sufficient information for each member to complete a matrix assessment, each Committee member individually completes an assessment. e weighted scores are totalled, and the Committee then meets by teleconfer‑ ence to ensure that: (a) the majority of the Committee members agree with the score, and (b) that each Committee member has the opportunity to advocate for adjustments where they feel it's appropriate. Who learns first about the recommendations? e Board of Directors, as well as the applicants themselves, learn first of the recommendations. Notice of the slate will be communicated to the membership on February 1 and periodic‑ ally until March 31. e time lag is provided for the applicants to consider their candidacy prior to publication. How does one vote? If there is indeed an election for a position then members are sent a ballot—either by mail or electronically—and must vote according to the instructions accompanying it. All members in good standing as of March 1, and over the age of 18 are eligible. Voting occurs between April 1 and April 30. ACC election FAQs T he Alpine Club of Canada is overseen by a volunteer Board of Directors consisting of nine positions. Board members are elected for a three‑year term with elections staggered such that one third of the Board positions are elected each year. ese FAQs, also available on the ACC website, answer any questions members might have about this process. What was the nomination process before 2015? From 1989 to 2014, the ACC Board of Directors (BOD) consisted of eight elected members comprising an Executive Committee, as well as regional Section representatives, for a total of approximately 35 Board members. e Nomination Committee proposed an individual to each elected Board pos‑ ition separate and independent from the Section representative portion of the wider board. e names of those nominees were published in the Gazette, at which time members had an oppor‑ tunity to submit other candidates. No alternative candidate was ever put forward. During this period, in every instance, the Nomination Committee's nominee was acclaimed to the pos‑ ition. e process worked well. e Club was admirably served during this period. Why was it changed? In 2010, the 35‑member BOD approved a new Strategic Plan for the ACC. Among the items of strategic importance was a need to determine if the governance of the Club reflected "best practices". e Club retained an independent consulting firm to conduct a governance audit. e audit returned with 22 recom‑ mendations, one of which was a substantial change to the Board size and structure, implementing a skills‑based member recruit‑ ment process. e Club's governance committee determined independently that these changes would bring its governance in line with similar respected member‑based organizations. e bylaws were rewritten, and the first open election occurred in 2015. Why are some of the candidates presented identified as "recommended"? Pursuant to the audit recommendations, the new bylaws require that the BOD assess the skills it's seeking in the upcom‑ ing election: e Terms of Reference of the Nomination Committee set out the purpose and responsibilities of the Nomination Committee to be: e Nomination Committee will ensure that the Board and its committees are made up of members with appropriate skills, diverse backgrounds, and appropriate regional representation, is driven by the strategic priorities of the Club and ensure that Board composition complies with the Club's By-Laws and Governance Policies from time to time. e Nomination Committee actively uses that assessment in the recruitment process to seek out candidates with the compe‑ tencies required by the BOD. ese skills and competencies are based on the organizational direction of the Club and the current inventory of skills it has with the remaining Board members. Based on the candidates identified, the Nomination Committee has the responsibility to familiarize itself with the candidates, and, where there is more than one qualified candi‑ date, recommend to the members which of those candidates best meets the Club's needs. e members vote to decide who is elected. Continued on page 30.

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